Microsoft Word Training Courses in Houston

Word: Level 1

Word: Level 1

Course Content:

Lesson 1: Getting Started with Word

Learn your way around the Word window, the basics of creating and saving Word files, the various ways in which to display a file in order to see just the elements you need in a given moment, and the basics of entering text.
Details:

  • Become familiar with the various aspects of the Word screen and their functions, including the Title Bar, Quick Access Toolbar, Ribbon, and more.
  • Manage documents in Word and learn how to create a new blank document, create a new document from a template, open an existing document, and add icons to the Quick Access Toolbar.
  • Use Read mode to read Word documents without having to see all of the tools and menus.
  • Manage how you view your Word documents and tell Word how you want to see document content on the screen, seeing as much or as little as you want in a given moment.
  • Use the Word Help feature to access a variety of resources and get application help.
  • Access the Word Options window to establish global application settings.
  • Learn the basics of entering and editing text in Microsoft Word, and how to cut, copy, and paste text for use elsewhere in the document or in another file.
Lesson 2: Formatting in Word

Use a wide variety of formatting options to enhance the appearance of your text, including color, font, size, and even animation! Learn how to arrange text on a page to increase clarity and visual interest using formatting features, then preview and print your document.
Details:

  • Work with text in your Word document and use simple editing features such as selecting, cutting, copying, and pasting text to increase clarity and visual interest.
  • Use the Font and Paragraph Groups to format text within your document. Choose from a wide variety of text enhancements, including color and special effects, then copy this formatting to other parts of the document with two clicks.
  • Learn how to use the Format Painter to let you repeat a format for other text.
  • Add style to your text by applying formatting effects such as shadows, reflections, and glows.
  • Use the ruler and tabs to align text to a specified location in your Word document, set tab stops, and use the Tab dialog box.
  • Free yourself up to focus on content, and let Word manage document setup automatically, including margins, orientation, page number, and headers and footers.
  • Sort information in your Word list to reorder them in alphabetical or numerical order.
  • Use the print options and live print preview feature to see how your document will appear on paper, and choose from a wide variety of print options for complete control over which pages and what content to print.
Lesson 3: Useful Tools in Word

Word comes pre-built with many features that track what you type, and then offer corrections and suggestions accordingly. Add your own customizations (for example, to correct automatically that one word you always mistype), and disable built-in features you do not wish to use. Learn to replace certain text with a few clicks, and set options that tell Word how you like to work, saving you time and reducing errors, create a summary document for easy reference and storage, and more.
Details:

  • Edit a PDF in Word while maintaining its formatting.
  • Add a page border and color to your document to give it style and appeal.
  • Insert a cover page or create your own cover page for your Word document.
  • Let Word monitor what you type and alert you to possible misspelled words and grammatical errors and then choose which suggestions to accept.
  • Use the Find & Replace feature to tell Word what text needs to change, then update an entire document with a few clicks.
  • Use the Thesaurus to vary your vocabulary, giving your work additional impact.
  • Become familiar with the Quick Part Gallery to store and insert preformatted auto-text, document properties, and fields.
  • Use bulleted and numbered lists to present sequential or non-sequential items in a visually attractive, easy-to-understand layout.
  • Use Proofing options within Word to establish how Word AutoCorrects and AutoFormats your document.
  • Insert a watermark to indicate special treatment of the document or prevent unauthorized use.
  • Learn how to use the Screenshot feature in Word to capture a picture of all or part of an open window and place it in your document.
Lesson 4: Working with Tables in Word

Tables allow you to present numeric or categorical information in an attractive, easy-to-understand format. Explore several methods for creating a table, either from scratch, from a Microsoft Excel worksheet, or from existing text. Format your table yourself, or use one of Word’s many built-in formats to give your table a professional appearance instantly.
Details:

  • Create a table from scratch to organize and format groups of related information and then enter information and format as desired.
  • Format an existing table by using Word’s Table Style Options group. Use one of Word’s many built-in table styles to give your table a professional appearance automatically.
  • Customize table appearance by changing table alignment, table properties, and merging or splitting cells in a table.
  • Modify table structure and learn how to select and insert rows and columns.
  • Put existing document text (or text pasted from another application using the Office Clipboard) into table form without having to retype or cut and paste.
  • Bring a table from Microsoft Excel into your Word document, and decide whether or not it should update automatically from Excel. Learn how to link or embed an object in Word.
  • Sort table data and arrange column information in Ascending or Descending order (A-Z/ 1-99 or Z-A/99-1).
  • Include formulas and functions, such as basic arithmetic and functional arguments, in your Word table, and choose the format for displaying numbers (currency, commas, etc.).
Lesson 5: Working with Charts in Word

Charts allow you to present numeric information in an attractive, easily edited, and highly customizable graphical form. Create a chart from scratch or bring data in from Microsoft Excel, choosing one of Word’s many built-in styles to present your information for maximum impact.
Details:

  • Create a chart in Word from scratch or from an existing Word table. If you are creating a chart from scratch, Word presents sample data to assist you. Learn about chart components such as the axis, legend, and numerical data in Word.
  • Easily modify a chart in Word edit particular structure components, change colors and formatting, and more.
  • Easily update chart data without affecting the chart style, structure, or formatting.
  • Not all data reflect equally well in all chart styles; easily experiment to see which fits your data best, and change existing data to that display with one click (for example, change a Bar chart to a Pie chart).
  • You can change the data that displays in your chart. Edit chart data to create a single chart for use with multiple audiences.
Word: Level 2

Word: Level 2

Course Content:

Lesson 1: Customize Your Word Environment

Customize the Word environment with your personal preferences so that you can work more efficiently.
Details:

  • The Word Options General settings can be customized to create a personalized environment with interface options that you need to easily access. The General category contains settings for user interface options, backgrounds, themes, and start up options.
  • Customize the Word Options Proofing settings to personalize how text is corrected and formatted.
  • Manage the Word Options Save settings to select how and where your files are saved.
  • Work with the Word Options Advanced settings to personalize options for editing, cut, copy and paste settings, image size and quality, chart properties, document content, display, printing, saving, and more.
  • Quickly access your frequently used commands by creating a custom Ribbon tab with custom groups.
  • Customize the Quick Access Toolbar to access commands and controls related to the Word environment and features.
Lesson 2: Working with Styles and Themes in Word

Work with styles and themes in your Word documents to add appeal to your content.
Details:

  • Apply styles to your document to highlight or add appeal to your content. Learn how to apply existing styles in Word and to create your own styles.
  • Modify styles using the Styles Task Pane and use the Style Inspector to show paragraph and text formatting.
  • Give your Word documents style and appeal by applying a theme. Word has a library of themes with a unique set of colors and fonts to help you design your document. Apply a theme, edit a theme, and save a theme.
Lesson 3: Working with Shapes and Graphics in Word

Work with shapes and graphics in your Word documents to add visual interest and to display information.
Details:

  • Apply styles to your document to highlight or add appeal to your content. Learn how to apply existing styles in Word and to create your own styles.
  • Add text to your document or object using a text box. Learn how to resize and move a text box.
  • WordArt allows you to choose from a variety of customizable designs to turn text of your choosing into decorative text. Add WordArt to your document, convert existing text into WordArt, and format WordArt.
  • Use the Symbols group features to insert special characters including equations and symbols to your document.
  • Use the Selection pane to find graphic objects.
  • Enhance your document with shapes. Insert shapes and learn how to format them. Use alignment guides to align objects with other objects and text. Format how text interacts with your shapes.
  • Insert pictures to your document from your computer or from the web. Edit pictures in your documents using the enhanced picture editing tools and format how text interacts with your pictures.
  • Work with SmartArt graphic layouts to visually display information in a list, process, cycle, hierarchy, relationship, matrix, pyramid, or picture layout.
  • Edit shapes in SmartArt graphics using the SmartArt Tools features.
Lesson 4: The Reference Features in Word

A long document containing many segments, citations, and graphical illustrations can quickly become too unwieldy to manage. Use bookmarks temporarily or permanently to help you and your users jump to desired information, and instead of manually numbering items (and having to renumber them after editing), let Word do the work for you. Automatically create and number cross-references, footnotes, endnotes – even a Table of Contents and index – and update them with a single click.
Details:

  • Apply heading styles to the document to differentiate text levels by creating a Table of Contents. Let Word automatically generate a fully functional, easily updated Table of Contents for your long document, making it easy for readers to locate desired information quickly.
  • Add an index to your Word document to list key words and the page numbers they appear on, allowing readers to easily locate key terms within your document. Create a Concordance file, mark index entries, and then generate the index.
  • Learn how to insert and delete footnotes and endnotes to cite reference material and other credits in your content.
  • Use the Bookmark feature to mark a place you want to easily find.
  • Create and apply captions to describe items in your document.
  • Use the Cross-reference feature to refer to specific places in your document.
  • In order to create Table of Authorities, you must first mark the entries that you which to include. Once you have marked each item, you can create an associated table.
  • Create a Table of Authorities that lists all citation included within your document. Once you add the table, you can quickly update the page references when you additional citations.
Lesson 5: Formatting Letters and Creating Mail Merges in Word

Use Word’s special layout capabilities to create letters with columns, sections, pictures, and more. Use the Mail Merge wizard to easily create a complete mailing, either from scratch or by using existing documents or mailing lists – even using data from other applications. Create mailings for everything from letters to e-mail messages.
Details:

  • Lay out your letter using page breaks, sections, and columns.
  • Use Word’s Mail Merge task pane to be guided step-by-step toward creating personalized letters, envelopes, directories and more for multiple individuals.
  • Create envelopes and labels for letter recipients.
Lesson 6: Document Collaboration and Revision in Word

Working with others on a single document can quickly become unmanageable, resulting in multiple files and e-mail messages containing recommended changes which must be manually entered. Instead, click a button to track editions made by each person, merge them all into one document, then decide which changes to accept and reject. Use Word’s versions feature to edit freely, without losing your original content or having to manage multiple similar files. Password-protect your document for added security.
Details:

  • Improve your documents with the reviewing tools available in Word. Become familiar with the features to add comments, track and manage changes, and review documents.
  • Add temporary or permanent remarks for yourself or others within the document itself using comments, eliminating the need for written notes, email, or other supplementary pieces.
  • Track changes you and others make to a document, then easily decide which ones to discard and which ones to incorporate into the document.
  • Send a document to others for review and edition, then compare their documents with yours and/or merge them into a single document.
  • Protect your document by setting a password to open or modify the content and use the Restrict editing features to set formatting and editing restrictions of your document.

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