Upcoming Microsoft PowerPoint Courses
PowerPoint: Level 1
Lesson 1: Getting Started with PowerPoint
Learn your way around the PowerPoint window, the basics of creating and saving PowerPoint files, and the various ways of viewing a PowerPoint file.
- Become familiar with the various aspects and functions of the PowerPoint screen, including the Quick Access Toolbar, File Tab, Outline and Slides Pane, and more.
- Learn about the PowerPoint Ribbon’s commands and the contextual tabs.
- Explore the File tab and the Backstage view and learn to recover an unsaved file.
- Learn how to use and customize the Quick Access Toolbar.
- Use the Help feature to search for phrases or topics related to PowerPoint’s features and functionality.
- Customize the way you see the Ribbon by activating one of the three Ribbon Display Options.
- Use the Internet to help you enhance and edit you presentation by inserting an App. Learn to hide or unhide apps.
- Learn about the PowerPoint Options window and establishing global application settings.
- Learn how to navigate your presentation using both the keyboard and the mouse. Learn how the Protected View can help you prevent harm to your computer.
- Control how you see your presentation by employing one of the five presentation views. Choose how the slide show will begin by selecting the appropriate slide show starting option.
- The View tab allows you to switch between different views, including the three Master Views. Learn how each of these views can help you. Also, set a zooming size, review available macros, and change the color scheme.
- To manage working with multiple presentations at once, keep several windows open at the same time using the Window group’s commands.
- Choose from either of PowerPoint’s two basic saves, depending on whether you want to update an existing file or create a new one.
- The Status Bar gives you presentation information as well as quick access to some of PowerPoint’s most commonly-used features.
Lesson 2: Creating a Presentation in PowerPoint
Learn the various ways to open and create a presentation and understand how to work with slides and text.
- Explore the Start Screen’s many options.
- Become familiar with the three methods for creating a presentation: use an installed template or theme, create a new blank presentation, or choose from Office.com templates and themes.
- Learn how to choose one of the three methods for creating a presentation.
- Become familiar with slide elements such as placeholders, backgrounds, and size.
- Review the nine standard slide layouts and how they differ from one another. Change a slide’s orientation or layout.
- Learn to insert or delete a slide.
- Add text to your slides, apply formatting enhancements, and change text alignment.
- Add text to a blank or object-only slide using a text box. Learn how to resize and move a text box.
Lesson 3: Formatting Text in PowerPoint
Use a variety of techniques to add and edit slide text. Explore several formatting methods that give text an attractive and easy-to-understand appearance, and use special features to change content and/or appearance across the presentation with a single command.
- There are several ways to select text. Explore these various ways and learn to use and disable the Mini Toolbar.
- Live Preview lets you view formatting options before you apply changes. Learn to use this feature before making edits.
- Copy the formatting of one text to another using the Format Painter.
- Use the Drawing Tools Format tab to format, edit, and customize text and text boxes.
- Use the cut, copy, and paste functions to rearrange or reuse text on another slide. Discover the multiple paste options and view them using the Live Preview. Learn how to navigate the Clipboard.
- Paste the Clipboard’s content into a presentation as a certain type of file, i.e. paste a .docx as an .html, using the Paste Special command.
- Use the Find feature to search your presentation for particular contents or choose Replace to edit the specific contents across your presentation.
- Create bulleted and numbered lists to present sequential or non-sequential items in a visually attractive, easy-to-understand layout.
- Generate a PowerPoint presentation from a Microsoft Word outline.
- Use the Outline View to organize text, easily moving from slide to slide to make edits.
Lesson 4: Organizing Slides in PowerPoint
Learn the various ways of adding, editing, arranging, and handling the slides of a PowerPoint file to achieve the presentation you desire.
- Add, duplicate, delete, modify, and arrange slides in your presentation. Organize, name, and edit sections in your presentation so that you can collaborate easily with others.
- Use the Slide Sorter View to see the overall slide progression at a glance, duplicate or delete a slide, rearrange slides, choose which slides to hide or display.
- Use Outline View to edit written content without having to display the slide or risk disturbing the slide’s objects.
- Become familiar with the Slide Master and the various groups and commands on the Slide Master tab.
- Customize and modify the master slide by adding text, formatting, Clip Art, drawn objects, and placeholders.
- Modify the formatting of the Notes page by using the Notes Master.
- Customize the design and layout of printed materials through the Handout Master.
- To avoid making the same slide multiple times, reuse slides from an existing presentation.
Lesson 5: Working with Graphics in PowerPoint
Enhance the appeal and impact of your presentation by including visual objects to supplement your text. Insert built-in shapes and other options, then format and arrange them for maximum effect.
- Activate and use rulers, guides, Smart Guides, and gridlines to position objects on a slide.
- Enhance presentations with background styles that contain different colors, pictures, textures, patterns, and graphics.
- Add a variety of customizable shapes to liven up and complement text. Choose and insert a wide selection of ready-made shapes.
- Manage shapes in your presentation by resizing, moving, or adding text.
- Format shapes and text using a variety of fill and line options, sizes, and effects, all located on the Drawing Tools Format tab. Resize, move, and rotate shapes as well.
- Easily arrange multiple objects so that they appear as desired on the finished slide.
- Group multiple objects to help them to stay put and allow you to cut, copy, paste, and format them as a single object.
- Change the orientation, or position, of objects by rotating or flipping them.
- Insert Clip Art, videos, pictures, and screenshots.
Lesson 6: Working with Charts and Tables in PowerPoint
Use charts and tables to help the audience visualize and understand your numerical and/or categorical data.
- Learn how to insert a table in a new or existing slide. Adjust column width and row height or insert new rows and columns.
- Eliminate the need to create a second table by copying and pasting a table from a Word document.
- Insert an existing Excel spreadsheet by either copying a pasting a group of cells or embedding the spreadsheet.
- Enhance tables by adding and editing styles, color, graphics, etc.
- Use Datasheet Charts to present numeric information in an attractive, easily edited, and highly customizable form. Learn how to edit the chart data, add chart titles, edit datasheet information, and add data labels.
- Use the Organization Chart to represent relationships between people, operations, functions, and activities within an organization. Learn how to create, edit, and modify the format of an Organization Chart.
- Insert a linked chart from Excel so that when changes are made to the chart in Excel, your presentation’s chart can be updated with a simple refresh.
- Make a chart visually pleasing by choosing the right layout and style. Edit the chart’s data to best fit your presentation.
Lesson 7: Delivering Your Presentation in PowerPoint
Review and rehearse your presentation before presenting it to an audience. Tell PowerPoint precisely how you want it to behave during your presentation, such as setting up the show to present certain content to a specific audience and using the Presenter View.
- Set various AutoCorrect features to proof your presentation for spelling and capitalization errors, quotation and hyphen mistakes, etc. Use the Spelling pane to review and take action on all spelling errors and to view suggested corrections.
- Rehearse and time your presentation using the Rehearse Timings command. Record narrations using the Record Slide Show command’s options.
- Print everything you need to support your presentation such as slides, handouts, outlines, speaker’s notes, and more.
- When you have information which does not belong on a slide, save it for your eyes only by adding notes and printing them out separately.
- Use Print Preview to see a Live Preview of your presentation. Print your presentation using options to change the current printer or to make minor setting and formatting changes.
- Develop a single presentation containing all your information, and then create special shows for specific audiences, picking and choosing the elements to include. This way, you can present shows tailored to a certain audience without having to manage or update multiple files.
- The Presenter View allows for a smooth presentation by allowing you to see notes and to control the presentation on a screen that is only available to you.
PowerPoint: Level 2
Lesson 1: Customizing Your PowerPoint Environment
Make PowerPoint easier to use by editing defaults so that you see only the groups and commands you need or by creating custom groups and commands. Further customize the proofing, general, and saving options so that they fit your needs each time you use PowerPoint.
- To have quick access to the commands you most often use, customize the Ribbon.
- Customize the Quick Access Toolbar to avoid switching tabs each time you need to access a commonly-used command.
- Personalize how text is corrected and formatted in Microsoft Office and further personalize those options for PowerPoint.
- Choose general options such as activating the Mini Toolbar or Live Preview, personalizing your copy of Microsoft Office, or changing the startup options.
- Determine how and where your files are saved.
- Set advanced editing and display options such as image size and quality, printing controls, slide show features, etc.
Lesson 2: Adding Visual Interest and Interactivity in PowerPoint
Liven up presentations with text, pictures, movies, sounds, and buttons that let the presenter or user jump to different locations within the presentation.
- Insert and format WordArt to turn text into a decorative object.
- Use a Clip Art sound, sound from a file, or record a sound for use in your presentation.
- After inserting sound, learn to use the audio controls and the Audio Tools Format and Playback tabs to edit the look and style of your audio file.
- Insert a video and learn how to control it during your presentation. Also learn to use the Video Tools Format and Playback tabs to edit the look and style of your video file.
- Explore the difference between linking and embedding objects. Learn how to import them from and connect them to Excel or Word.
- Use hyperlinks to jump to another location in the presentation or to another file or web page.
- Create an action to be used during your slide show to help you navigate to other parts of the presentation or to open another program.
- Use animations on your slide to add energy and visual interest, illustrate a point, or keep information out of the way until it’s needed.
- Further customize default animations so that they act how you desire. Learn to save time by replicating animations on multiple slides and objects.
- Create custom shapes by merging two or more common shapes.
- Use the two different types of edit points to transform a common shape.
- Match colors on any slide to shapes, objects, and text by using the Eyedropper.
- Crop pictures using the traditional method or in various manners such as aspect ratio and shape fill.
- Edit your presentation’s pictures to your liking. Adjust color, picture styles, size, and background features.
Lesson 3: Working with SmartArt Graphics in PowerPoint
Use SmartArt graphics such as diagrams and the like to present difficult-to-understand or confusing topics to your audience.
- Insert a SmartArt graphic onto a new slide or an existing one. Learn about the eight different SmartArt categories and their choices.
- Use the SmartArt Tools Design and Format tabs to edit the look, properties, and styles of the graphic. Arrange, hide, and rename slide objects.
- Add text to SmartArt graphics.
- Apply SmartArt styles and colors to the graphic.
- Animate graphics and then learn how to further animate individual parts of those graphics.
Lesson 4: Customizing Your Slide Show in PowerPoint
Personalize and perfect your presentation by applying custom themes, slide transitions, and shows. Make sure your timing and recordings are how you desire, and secure your finished presentation by controlling who receives access to the file.
- Create, edit, and save custom themes with unique font and effects to apply to slides.
- Make custom slide layouts with placeholders and background formatting. Add headers and footers to slides or notes and handouts.
- Learn how to embed fonts to ensure that they remain available even if the font does not reside on another computer.
- Adjust the timing of slide transitions and apply slide transitions to multiple slides.
- Create an adaptation of an original presentation, called a custom show, to allow you to present to audiences only those slide that pertain to them.
- Adjust your timing before giving the final presentation using the Rehearse Timings feature.
- Record your presentation so that it can be played when you aren’t available to present.
- Control who has access to your presentation and protect the presentation from being changed after making your final edits.
Lesson 5: Reviewing and Collaborating with Others in PowerPoint
Use advanced features to review your presentation and to collaborate with colleagues to make a great presentation. Sign and share your presentation so that you can communicate ideas and thoughts through comments and other markup tools.
- Use Spell Check to correct spelling errors. Learn to check an individual word or to check an entire presentation for spelling mistakes.
- See how the Research feature gains you access to dictionaries, thesauruses, translation aids, and the Internet to conduct research.
- Use the thesaurus to see a list of synonyms for a selected word.
- Use the Document Inspector feature to remove hidden information or to hide personal data before sharing your presentation with others.
- Stamp your presentation with your Digital Signature before sharing it so that you can validate that the data has not been edited.
- Learn to package your presentation for a CD so that you can easily carry it with you.
- Share your presentation with others, no matter their location, via the Web.
- Add, read, delete, and reply to others’ comments within a presentation. Mark a comment as Done when the discussion or editing is finished.
- View and edit all of the presentation’s comments and replies or create new comments using the Comments Pane.
- Observe and use different annotations, called markups, during a slide show. Tools such as the laser pointer and the highlighter can help bring attention to a certain part of a slide.
- Use the Revisions pane and the Compare group to compare two versions of a presentation and merge desired parts.